Project Services
Check Out Our Projects Portfolio Overview
At Evolution56, we invite you to explore our diverse portfolio of successfully managed projects. With our strategic approach to project management, we've optimised resource allocation, mitigated risks, and driven tangible results for our clients. From streamlined processes to innovative solutions, each project showcases our commitment to delivering excellence. Discover how our tailored strategies have propelled organisations towards their goals and see how we can do the same for you
Technology's We Work With
What you expect from Evolution56 Project Services
Initiation
01
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Define Project Objectives, Scope, and Deliverables: Before diving into any project, it's essential to have a clear understanding of what needs to be achieved. We work closely with you to define the specific objectives, scope, and deliverables of your project. This involves identifying the desired outcomes, outlining the boundaries of the project, and specifying the tangible results or products that will be delivered upon completion.
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Identify Stakeholders and Establish Clear Communication Channels: Effective communication is key to the success of any project. We help you identify all stakeholders involved in the project, including internal team members, external partners, clients, and end-users. By establishing clear communication channels and protocols from the outset, we ensure that everyone involved is informed, engaged, and aligned with the project goals.
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Develop a Project Charter: A project charter serves as a roadmap for the project, outlining its goals, timeline, budget, and required resources. We work with you to develop a comprehensive project charter that provides a clear understanding of the project's purpose, objectives, and scope. This document serves as a guiding document throughout the project lifecycle, helping to keep the project on track and aligned with your organisation's strategic goals.
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Conduct Feasibility Studies and Risk Assessments: Before committing resources to a project, it's essential to assess its feasibility and identify potential risks and challenges. We conduct thorough feasibility studies to evaluate the technical, financial, operational, and organisational aspects of the project. Additionally, we perform risk assessments to identify potential risks and develop mitigation strategies to address them proactively. By conducting these assessments upfront, we ensure that the project is viable and well-prepared to navigate any potential obstacles that may arise.
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Obtain Necessary Approvals and Secure Project Sponsorship: To move forward with the project, it's crucial to obtain necessary approvals from key stakeholders and secure project sponsorship. We assist you in presenting the project charter and other relevant documentation to stakeholders for review and approval. Additionally, we help you secure project sponsorship by identifying and engaging key sponsors who can provide the necessary support and resources to ensure the project's success.
Planning
02
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Create a Detailed Project Plan: Building a detailed project plan is essential for guiding the execution of the project. We work closely with you to create a comprehensive project plan that outlines all tasks, milestones, and dependencies. This involves breaking down the project into manageable tasks, identifying the sequence of activities, and establishing dependencies between tasks. By creating a detailed roadmap for the project, we ensure that all team members are aligned and understand their roles and responsibilities.
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Allocate Resources: Allocating resources effectively is crucial for the success of any project. We help you identify and allocate the necessary resources, including personnel, budget, and equipment, to support project activities and deliverables. This involves assessing the skill sets and availability of team members, estimating the financial resources required, and identifying any equipment or tools needed to complete the project. By ensuring that resources are allocated appropriately, we minimise the risk of delays or resource constraints that could impact project progress.
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Develop a Realistic Timeline: Developing a realistic timeline is essential for managing expectations and ensuring that the project stays on track. We work with you to develop a timeline with achievable deadlines and milestones, taking into account factors such as resource availability, project complexity, and potential risks. By setting realistic deadlines and milestones, we create a sense of urgency while also allowing for flexibility to adapt to changes or unexpected challenges that may arise during project execution.
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Identify Potential Risks and Develop Mitigation Strategies: Anticipating potential risks and developing mitigation strategies is critical for minimising disruptions to the project timeline and ensuring its success. We conduct a thorough risk assessment to identify potential risks and uncertainties that could impact the project. This involves analysing internal and external factors that could pose a threat to project objectives, such as technical challenges, resource constraints, or changes in scope. We then develop proactive mitigation strategies to address these risks, such as contingency plans, alternative approaches, or risk transfer mechanisms, to minimise their impact on the project.
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Define Project Metrics and KPIs: Defining project metrics and key performance indicators (KPIs) is essential for measuring progress and success throughout the project lifecycle. We work with you to define clear and measurable metrics that align with your project objectives and goals. This may include metrics related to project scope, schedule, budget, quality, and stakeholder satisfaction. By establishing baseline metrics and KPIs, we provide a framework for monitoring and evaluating project performance, identifying areas for improvement, and making data-driven decisions to ensure project success.
Execution
03
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Implement the Project Plan: Implementing the project plan according to the established timeline and milestones is essential for keeping the project on track and ensuring its success. We work diligently to execute each phase of the project plan, following the outlined tasks, dependencies, and timelines. Our team is committed to delivering high-quality work that meets or exceeds your expectations, while also adhering to project specifications and requirements.
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Coordinate Resources and Manage Project Team Activities: Effective coordination of resources and project team activities is crucial for maximising efficiency and productivity. We take a proactive approach to resource management, ensuring that personnel, budget, and equipment are allocated and utilised effectively. Our project managers oversee all project activities, facilitating communication, collaboration, and teamwork among team members to achieve project goals.
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Monitor Progress and Track Project Performance: Monitoring progress and tracking project performance against planned objectives allows us to assess the project's health and identify any deviations from the plan. We use a variety of tools and techniques to monitor progress, including regular status updates, progress reports, and milestone reviews. By tracking key performance indicators (KPIs) and comparing them to planned targets, we can quickly identify areas where adjustments may be needed and take proactive measures to keep the project on track.
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Address Any Issues or Obstacles: Addressing issues or obstacles that arise during implementation is essential for overcoming challenges and keeping the project moving forward. Our team is proactive in identifying and addressing any issues or risks that may impact project progress. We employ problem-solving techniques and collaborate with stakeholders to develop effective solutions, ensuring that the project stays on track and that objectives are met.
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Communicate Regularly with Stakeholders: Regular communication with stakeholders is critical for ensuring transparency, managing expectations, and addressing concerns throughout the project lifecycle. We provide regular updates and status reports to stakeholders, keeping them informed of project progress, milestones achieved, and any issues or risks that may arise. By maintaining open and transparent communication channels, we foster trust and collaboration, ensuring that stakeholders remain engaged and supportive throughout the project.
Monitoring and Control
04
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Continuously Monitor Project Progress, Budget, and Quality: Continuous monitoring of project progress, budget, and quality of deliverables is essential for ensuring that the project stays on track and meets its objectives. We use a variety of monitoring tools and techniques to track progress, including regular status updates, progress reports, and performance metrics. By closely monitoring project metrics, we can identify any deviations from the plan and take corrective action as needed to keep the project on track.
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Compare Actual Performance to Planned Targets and Adjust as Necessary: Comparing actual performance to planned targets allows us to assess the project's health and identify any areas where adjustments may be needed. We regularly analyse project metrics and key performance indicators (KPIs) to determine whether the project is meeting its objectives and staying within budget and schedule. If deviations are identified, we work quickly to implement corrective actions and make necessary adjustments to ensure that the project stays on track.
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Conduct Regular Status Meetings and Reviews: Regular status meetings and reviews are essential for assessing project health and addressing any issues or concerns that may arise. We schedule regular meetings with project stakeholders to provide updates on project progress, discuss any challenges or obstacles, and collaborate on solutions. These meetings also provide an opportunity to review project goals, milestones, and timelines, ensuring that everyone involved is aligned and informed.
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Implement Change Management Processes: Change management processes are critical for handling scope changes or deviations that may arise during the project lifecycle. We have robust change management processes in place to evaluate proposed changes, assess their impact on project objectives, and obtain necessary approvals before implementation. By managing changes effectively, we minimise disruptions to the project timeline and ensure that project goals are met.
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Ensure Compliance with Project Requirements, Regulations, and Standards: Ensuring compliance with project requirements, regulations, and standards is essential for delivering a successful project. We adhere to all relevant industry standards, regulations, and best practices throughout the project lifecycle. Our team conducts regular audits and quality checks to ensure that project deliverables meet the required standards and that all regulatory requirements are met. By prioritising compliance, we mitigate risks and ensure the successful completion of the project.
Closure
05
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Review Project Outcomes Against Initial Objectives and Deliverables: Before officially closing the project, it's important to review the outcomes against the initial objectives and deliverables outlined in the project charter. We conduct a thorough review to assess whether the project has achieved its intended goals, delivered the expected outcomes, and met stakeholder expectations. This review provides valuable insights into the project's success and identifies any areas for improvement.
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Obtain Formal Acceptance from Stakeholders and Clients: Obtaining formal acceptance from stakeholders and clients is a critical step in closing the project. We present the final deliverables to stakeholders for review and approval, ensuring that they meet all agreed-upon requirements and specifications. By obtaining formal acceptance, we confirm that the project has been completed successfully and that all parties are satisfied with the results.
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Document Lessons Learned and Best Practices: Documenting lessons learned and best practices is essential for capturing valuable insights and knowledge gained from the project experience. We conduct a comprehensive review of the project to identify successes, challenges, and areas for improvement. This information is documented and shared with the project team and relevant stakeholders to inform future projects and improve project management processes.
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Conduct a Post-Project Evaluation: Conducting a post-project evaluation allows us to assess the overall success of the project and identify opportunities for improvement. We gather feedback from stakeholders, team members, and other relevant parties to evaluate the project's performance, strengths, and weaknesses. This evaluation helps us identify successes and areas for improvement, allowing us to refine our approach and deliver even better results in future projects.
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Transition Deliverables and Close Out Project Contracts or Agreements: Finally, we transition project deliverables to the appropriate stakeholders and close out any remaining project contracts or agreements. We ensure that all deliverables are transferred securely and that any outstanding contractual obligations are fulfilled. By closing out the project effectively, we ensure a smooth transition and lay the groundwork for future collaboration.
I can't speak highly enough of the Evolution56 team. From the initial consultation to project completion, they demonstrated a level of expertise and commitment that surpassed our expectations. Their proactive approach to problem-solving and willingness to go above and beyond made them a valuable partner for our organisation.
Tony Bangalovski - IT Director